Clerk's Office

The Village Clerk’s Office is an information hub, acting as the nucleus for Village government, providing support to both residents and the various Village departments. General questions relating to Village government should be directed to the Clerk’s Office.

Duties & Responsibilities

The Village Clerk works with the Mayor and Board of Trustees to oversee all administrative responsibilities of the Village of Red Hook and is responsible for maintaining custody of the Village seal, books, and all official reports.

The Village Clerk is the Village of Red Hook’s Freedom of Information Officer/Records Management Officer and is custodian of all Village records, responsible for active files, storage and retrieval of inactive records, and the careful maintenance of archival material.

 The Clerk is also the receiver of taxes.

Other Duties & Services

  • Coordinating the Village’s response to public requests for access to records pursuant to the NY State Freedom of Information Law (FOIL)
  • Attending and taking minutes of all Village Board meetings
  • Publishing notices of Public Hearings, as well as filing all Local Laws with the New York State Department of State
  • Maintaining records of all Village Ordinances, contracts, correspondence and agreements
  • Overseeing annual Village Elections held in March, working in conjunction with the Dutchess County Board of Elections to administer and supervise all Special, Primary and General Elections
  • As Registrar of Vital Statistics, issuing and maintaining records for births and deaths that occur in the Village of Red Hook
  • Offering free Notary Services. Services are available at Village Hall during normal operating hours. Appointments are not needed, but notice is encouraged for larger requests. Please bring the document in its entirely and a valid photo ID.

Term

The Village Clerk is appointed by the Mayor and approved by the Board of Trustees. The Village Clerk has a 2-year term and the Deputy Clerk a 1-year term.

Clerk: Jen Cavanaugh's term ends April 1, 2024 and is subject to hold over if not formally reappointed on that date.

Deputy Clerk: Diana Devin's term ends April 1, 2024 and is subject to hold over if not formally reappointed on that date.

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